1ST ANNUAL CRAFT & MORE FAIR

October 19,20 & 21, 2018

8 a.m. – 5 p.m.

Booths 12 x 12 $30.00

For Application contact

Tim Ward – President

417-761-2203

timrward1972@gmail.com

                                                                               RULES AND REGULATIONS

Hours 8 a.m. – 5 p.m.  This is an all weather event.  Vendors must stay with their booths during these times.  Booth space measures 12 x 12.  The space assigned at vendor check in is the only space allotted to you.  Dade County Historical Society reserves the right to change vendor locations in accordance with changes that are made to the grounds.

If you find during set up that you will need more space, you must contact the vendor coordinator who may contract additional space based on availability.  You will be required to pay for the additional space before the sales will be allowed at your booth.  Displays must be contained with in your space.  Please be aware that the ground may be uneven.  Dade County Historical Society will not provide any equipment to you including tent, tables, service counters, chairs, storage units, and/or any other equipment for the sale of your products.  Vendors must provide their own tents, tables and displays.  Tents can be of any color.

Booths MUST be anchored to the ground at all times.  In the event of high winds or inclement weather, booth owners are responsible and liable for the security and safety of their structures, as well as anything contained within.  Vendors should be prepared for inclement weather with rain covers, tie-downs and weights.

All equipment supplies, and over stock must be stowed and hidden with in the space provided.  No unsightly materials or equipment should be visible to the crowd.

APPLICATION DEADLINES:

Applications must be submitted online or received by mail by October 1st, 2018 to participate in this event.  Booth acceptance is based on, but not limited to the following:  Dade County Historical Society reserves the right to deny any applicant for any reason.  Dade County Historical Society reserves the right to cancel any contract upon receipt of notice from any fair, festival or other event that the exhibitor has been suspended, expelled from or other wise penalized for violation of contract terms or rules of venue.  Returning vendors are given a priority but are not guaranteed a spot or location as previous years if excepted.

If approved you will receive an acceptance email with specific information regarding the Dade County Historical Society 2018 Event.  Notice of acceptance will be emailed on or before October 1st, 2018.  Email will be the primary mode of communication if your email address changes it is your responsibility to notify the event coordinator.  Special requests (Such as booth placement) are not guaranteed but are considered in accordance with the date the application was received.  Booth fee for 12 x 12 booth is $30.00.  If we do not receive payment and all required information by October 1st. 2018 you will be removed from the event and a replacement will be contacted.  Please do not submit payment until you receive an application acceptance email.  Please make checks payable to Dade County Historical Society.  Vendors will be given a restricted area vehicle parking.  All vehicle’s and trailers must be parked in this area.

ADDITIONAL INFORMATION:

Sales and Sales Tax:  We do not guarantee sales at your booth(s).  Hawking and making sales outside of your approved booth space is not permitted under any circumstances.  Your sales are not reported to Dade County Historical Society.

WI-FI and Cellular service in limited at the park.  Vendors can not rely on internet connection for sales.  There is no ATM on sight.

LOAD IN:

Vendors may check in Thursday October 18th, 2018.  Vendors must have their booth completely set up by Friday October 19th, 2018 at 7 a.m.  Vendors will only be allowed to drive to their booth location until 7 a.m. and all cars must be moved to designated parking areas.  NO EXCEPTIONS

CHECK IN:

Information will be emailed to accepted vendors prior to the event.  When you arrive at check in a festival representative will direct you to your booth space.  Once your booth is set up it can remain up for the remainder of the  event.   It is recommended that vendors bring hand operated carts or dollies to assist in load out of merchandise and equipment.  Dade County Historical Society provided general grounds security throughout the entire weekend of the event but is not responsible for damage, lost or theft of property belonging to a vendor, his agent, employees, business invitees, visitors or guest.  Electricity is limited to first come first serve.

TRASH AND GARBAGE:

Vendors are responsible for leaving booth spaces and area clean.  All trash form your operation must be removed and/or placed in proper receptacles when you load out.

ADVERTISING:

We encourage accepted vendors to advertise their participation in our event.

ADDITIONAL NOTES:

Pets are not allowed.  Service animals are allowed on grounds.  Unauthorized motorized vehicles are not allowed on the grounds.

This document is a list of rules and regulations that you agree upon as a vendor.  If you choose not to comply with these guidelines Dade County Historical Society will ask you to leave the festival site without refund.   Rules and regulations subject to change upon discretion of grounds coordinator.   Keep a copy of these rules and regulations for your records.